Admission
At the beginning of each semester, students are required to make two types of registration, namely administrative registration and academic registration.
Applications
- Application is carried out to fulfill stipulated administrative requirements and to obtain a student card;
- For new students, the following registration requirements apply:
- Pass the test/selection set.
- Bring an exam/selection card.
- Show original or required undergraduate diploma and submit a certified copy.
- Fill out and submit the registration form again.
- Pay the semester fee for the applicable semester.
- For existing students, the following registration requirements apply:
- Pay the semester fee for the applicable semester according to the registration schedule.
- Show the last / still valid student card.
- Students who do not carry out semester fee (her registration) are not allowed to carry out Study Plan Card (SPC) and are not entitled to academic services at the faculties and study programs.
Academic Registration
Academic registration is carried out to obtain permission to participate in academic activities. The academic registration rules are as follows:
- Registration is carried out at the Sub Division of Education (SDE) of the Faculty of Pharmacy by submitting proof of semester fee payment or semester fee Deferral Approval Letter;
- Students are required to take a Study Plan Card (SPC), fill it out with the guardian lecturer.
- After being signed by the student and lecturer guardian, SPC is submitted to the SDE according to the predetermined schedule.
- Students will not receive any academic services as long as they do not register in the current semester.
Academic Cards
In the administration of academic administration, several cards and lists are used, including:
Study Plan Card
- SPC contains a list of courses the student will take in the semester concerned.
- SPC is filled in by the joint student and approved by the lecturer guardian by signing his / her signature.
- SPC is taken at SDE no later than three days before lectures start at the beginning of each semester.
- SPC is submitted to the SDE.
Proposing to Change Study Plan Card
With the approval of the guardian lecturer, students can change the SPC (replace, add, or subtract) up to 10 (ten) lecture working days (2 weeks). After this limit, changes to the SPC are no longer allowed. The revised SPC must be submitted back to SDE no later than the end of the 2nd week of lecture workdays.
Attendance List of Students and Lecturers Card (ALSLC)
ALSLC contains the name and student identification number participating in the relevant course;
- ALSLC is signed by the student during the teaching and learning activities, as well as by the lecturer who teaches courses or assistants at the end of the activity;
- ALSLC is stored in SDE or lecturer who teaches courses.
- ALSLC which is kept by the lecturer who teaches the course on the last day of the lecture, must be submitted to the SDE as an evaluation material for student attendance to be made DPNA.
List of Student and Final Score Card (LSFSC)
- LSDSC contains a list of names and NPMs of all students who take a course following ALSLC;
- LSDSC is given by SDE to a lecturer who teaches the course during the final exam of the semester and must be submitted back to SDE no later than one week after the implementation of the course exam;
- The original LSDSC is kept in the SDE, the first copy is posted on the announcement board, and the second copy is kept by the lecturer who teaches the course.
Semester Academic Record Card (SARC)
- SARC contains the final score of all courses that the student has taken in the semester concerned and includes the maximum credit load that can be taken in the following semester;
- SARC issued by SDE Faculty of Pharmacy;
- SARC is used as material for consideration in filling the SPC for the following semester;
- SARC is made in 4 copies, namely for students, SDE guardian lecturers, and study programs.
Student Achievement Card (SAC)
- SAC contains the Grade Point Average (GPA) of students for each batch in one study program, the number of semesters and the study load that has been taken, as well as the name and code number of the guardian lecturer. This SAC was made by SDE Faculty of Pharmacy.
- SAC is approved and signed by the Vice Dean I.
- SAC is announced to students at the end of each semester.
Exam Participant Card
Exam Participant Card is a card used as student identity when taking the Final Semester Examination, the card is obtained by students if it meets the academic administration prerequisites to take the Final Semester Examination. The card issuance is tailored to the needs of the Faculty of Pharmacy.
Student Learning Card
Student Study Card is a card used as proof/contract for taking courses by students in each semester, issued by the SDE Faculty of Pharmacy after passing through the academic guidance/guardianship process. KSM issuance is adjusted to the needs of the Faculty of Pharmacy.
Academic Record Card
Academic Achievement Card is a card that contains the entire list of courses along with the value of courses that students have taken/contracted during their studies, which can also be referred to as temporary academic transcripts or a collection of Study Progress Cards (SARC).
Learning Activities
- Students are allowed to take part in learning activities if students have:
- Have a Student Identity Card that is valid in the semester concerned.
- Fill in the SPC for the semester concerned and it has been signed by the student, lecturer guardian and SDE.
- Registered in the ALSLC of the semester.
- When participating in learning activities, students must sign ALSLC which must be checked by the lecturer who teaches the course.
Prerequisites of Examination
Students are allowed to take the exam if they meet the requirements below:
- Registered as a student in the semester concerned.
- Meet all administrative requirements set by the Faculty of Pharmacy.
- Participating in at least 80% of lecture activities in real terms held in the semester concerned and/or participating in all activities (100%) of laboratory practicum, fieldwork, clinical work, seminars, or similar activities.
- To take a comprehensive exam, students must meet the following requirements:
- Pass all courses in the study program taken (meet the required cumulative study load).
- Has compiled and written daily reports and Internship reports (which have been declared “fit for the test” by the supervisor).
- Has completed the administrative requirements set by the University and the Faculty of Pharmacy.
Examinations
Institutional Examination
- Comprehensive Examination
Pharmacist Comprehensive Profession Examination is a trial examination held by the Pharmacist Professional Study Program (PPESP) as a measuring tool to evaluate pharmacist competence, especially competence in pharmacist workplaces. Pharmacist Comprehensive Examination is included in the pharmacist profession curriculum of Padjadjaran University with a weight of 1 credit. In the PPESP comprehensive trial, there is no remedial / retrial, so those who do not pass are required to register for the next semester schedule.
Participants:
Students who are allowed to take the Comprehensive Pharmacist Profession Examination are students who have completed and passed courses in Semester I and have completed the Pharmacist Professional Work Practice in at least 3 of the 6 places offered, namely Pharmacy, Hospital, Industry, Government and Community Health Center and PBF.
Examiner:
There are 6 examiners for the pharmacist professional trial consisting of:
Academic Examiners:
Academic examiners are lecturers of the Faculty of Pharmacy Unpad who meet the requirements following applicable regulations as lecturers of the Faculty of Pharmacy Unpad, namely having a pharmacist professional competency certificate. There are 2 academic examiners, each of which tests the competence of pharmacists at the Pharmacy and Hospitals (Pharmaceutical Services) and tests the competence of pharmacists in the fields of Industry and Government / Regulation. One of the academic examiners as well as the chairperson of the trial.
Practitioner Examiners:
Practitioner examiners are practitioner lecturers who teach in the pharmacist professional class and or practitioners in the pharmacist professional work practice as a preceptor according to their field of expertise. There are 4 practitioner examiners, each of whom tests the competence of pharmacists in internship places, namely in pharmacies / PBF, hospitals, industry and government.
- Objective Structured Clinical Examination (OSCE)
This exam is carried out to evaluate student skills competencies according to the pharmacist profession in the service, pharmaceutical and distribution industry.
Technical implementation: questions are given in the form of cases in 9 stations that must be done by students. The assessment is carried out by an assessor at each station using a checklist sheet and an assessment rubric.
Requirements for passing institutional examinations in the pharmacist professional study program:
- Pass all courses in the assigned cumulative study load;
- Have a GPA of at least 3
- There are no quality letters E and D;
- Letter C quality does not exceed 20% (twenty percent) of the cumulative study load of Pharmacist Professional Education;
- Has completed the preparation and writing of the internship report.
- Pass the Institutional OSCE Exam with a value of at least Quality Letter C (quality score 2.0).
National Examination
The national exam that must be taken by prospective pharmacists is the Indonesian Pharmacist Competency Test (UKAI) which is held by the National Committee for the Indonesian Pharmacist Competency Test. Since January 2017 UKAI has been implemented using the Computer Based Test (CBT) method, which is a summative exam meaning that prospective pharmacists have not passed if they have not passed the UKAI CBT. UKAI exams for the CBT method are carried out simultaneously in all CBT Centers in Indonesia that meet the requirements with central supervisors from other universities assigned by the committee and local supervisors from other PPESP in the same city as the test takers.
Meanwhile, in July 2019 the OSCE exam was held as a National Formative exam (meaning that students are required to take it but do not determine their graduation), then the OSCE method UKAI exam will be a Summative exam (meaning that prospective pharmacists have not passed if they have not passed UKAI OSCE) the implementation time will be determined by the National UKAI Committee. The National OSCE method UKAI examination is held at the OSCE Center facilities of each Institution with National standards.
Indonesian Pharmacist Competency Test using Computer Based Test method (UKAI CBT)
Requirements for UKAI Participants for the CBT Method for PPESP FFUP students, namely:
- Has completed all academic obligations or Credits stated in the curriculum and has passed.
- has a GPA greater than or equal to 3.00;
- Participating in a series of Institutional Try Out activities with a minimum pass value of 65, and or having a minimum national tryout value, namely the latest national NBL + 10% of the latest National NBL.
For example, if the national NBL last semester was 52.5 then the internal NBL this semester would be: 52.50 + 5.25 = 57.75
Indonesian Pharmacist Competency Test using Objective Structured Clinical Examination method (OSCE)
This exam is carried out to evaluate student skills competencies according to the pharmacist profession in the service, pharmaceutical and distribution industry.
Technical implementation: questions are given in the form of cases in 9 stations that must be done by students. The assessment is carried out by an assessor at each station using a checklist sheet and an assessment rubric.
Requirements for passing institutional examinations in the pharmacist professional study program:
- Pass all courses in the assigned cumulative study load;
- has a GPA greater than or equal to 3.00;
The Predicate of Institutional Examination
- Pharmacist Professional students are declared to pass if:
- has gone through the entire learning load that has been determined;
- have targeted graduate learning outcomes by Prodi; and
- has a GPA greater than or equal to 3.00;
- The graduation predicate / judicium is based on the final GPA, which is the combined average of the quality score (AM) of the course sets with the quality score (AM). The predicate for graduation from the Pharmacist Professional Study Program is:
- GPA 3.00-3.50 is categorized as “satisfactory”;
- GPA of 3.51-3.75 is categorized as “very satisfying”;
- GPA 3.76-4.00 is categorized as “praise”, provided that:
- the study period does not exceed the learning period scheduled plus 0.5 (half) years;
- not repeating courses;
- does not have a C value; and
- have works published in reputable international journals or at least have an ISSN or have national/international seminar proceedings or have Unpad scientific literature;
- Pharmacist Professional Education students, the predicate of graduation is “very satisfying” if the student gets a GPA of 3.76 to 4.00 but the study period exceeds the scheduled study period plus 0.5 (half) years; and / or do not have works published in reputable international journals or accredited national journals. Publication criteria that can be used as cum laude requirements for pharmacist professional study program students are:
- Student cum laude candidate as the first author;
- Includes affiliations of the “Pharmacist Professional Study Program, Faculty of Pharmacy, Padjadjaran University” or the Faculty of Pharmacy, Padjadjaran University published during their education at PPESP;
- Published articles are the result of scientific papers carried out while carrying out education at PPESP;
- Published articles have not been used for the requirements for course scores and judiciary in other study programs.
Evaluation of Learning Outcomes
The final grade of a course obtained by students is stated in two forms, namely the letter quality and the quality number according to the UNPAD assessment guidelines, which are divided into the following rankings:
Score | Huruf Mutu | Angka Mutu |
(HM) | (AM) | |
80 £ NA £ 100 | A | 4 |
68 £ NA £ 80 | B | 3 |
56 £ NA £ 68 | C | 2 |
45 £ NA £ 56 | D | 1 |
NA < 45 | E | 0 |
A student is deemed to have obtained the letter T if:
- Have not participated in the final evaluation of the semester;
- After the evaluation in item (1) is fulfilled by the student within 2 weeks of the final exam for the subject, the letter T must be replaced with grades A, B, C, D, or E;
- If the evaluation in item (1) is not fulfilled within the time limit of 2 weeks, then the letter of quality becomes E, or the lecturer who leads the course can process it according to the weight of each assigned evaluation section, to produce another quality letter;
- The letter T cannot be changed to the letter K, unless the student is unable to take the final exam for the following semester based on justifiable reasons (illness, accident, or an accident requiring long treatment).
A course can be started with the letter K if:
- Students resign from lectures after the SPC change deadline (2 weeks after the academic activity runs) with reasons that can be justified and proven by a Dean’s Certificate.
- Students cannot take the final semester exams.
- Students cannot complete the final project in one semester.
- Students do not participate in learning activities for a long time because of illness, or have an accident accompanied by a certificate from the authorities.
- Subjects that have the letter K are not used for calculating GPA or GPA.
- For students who get the letter K for the entire study load in the semester concerned, this is counted towards the study time limit and is not considered a temporary termination of the study.
- The K value can change to A, B, C, D, or E after attending school again.
Assessment of the mastery of student material in all programs, both cognitive, psychomotor, and affective, uses PAP (Benchmark Assessment) with the following criteria:
Rentang | Huruf mutu | Angka mutu |
NA ≥ 80 | A | 4 |
68 ≤ NA< 80 | B | 3 |
56 ≤ NA< 68 | C | 2 |
45 ≤ NA< 56 | D | 1 |
NA < 45 | E | 0 |
5.7.1 Grade Point (GP)
- Achievement index (IP) is a number that shows the achievement or progress of student learning in one semester.
- IP is calculated at the end of each semester.
- The calculation formula is as follows (rounding down if less than 0.05, rounding up if equal / more than 0.05).
IP = | Jumlah ( AM x CREDITS ) |
Jumlah CREDITS |
5.7.2 Grade Point Average (GPA)
- The Grade Point Average (GPA) is a number that shows a student’s cumulative learning achievement or progress from the first semester to the last semester that has been taken.
- GPA is calculated at the end of each semester.
- The calculation formula is as follows (rounding down if less than 0.05, rounding up if equal / more than 0.05):
GPA =
- GPA is used to determine the study load of the following semester.
- The range of GPA and the maximum number of credits that students can take in the following semester (according to the Unpad assessment guidelines).
GPA Range | Max Taken Credit |
3,00 – 4,00 | 24 |
2,5 – 2,99 | 21 |
2,00 – 2,49 | 18 |
1,50 – 1,99 | 15 |
< 1,50 | < 12 |
- GPA and GPA are used as criteria for giving academic sanctions and evaluation of studies at the end of the program.
- Students are allowed to take a semester study load that is less than the minimum allowable amount but are not allowed to take a semester study load that is greater than the maximum allowable amount.
- If students improve letters of quality E, D, or C, in calculating the GPA used are letters of higher quality, for example D is fixed to E, which is used is D.
- The letters T and K are not used in calculating the GPA. The letter T must be changed to A, B, C, D, or E within two weeks after the letter T is announced.
Outcome Improvement
Improvement of quality letters can be carried out in the regular semester (odd semester and even semester).
- Quality letter E must be corrected by taking the relevant course again in the following semester or at the first opportunity
- The quality letter used for the calculation of GPA is the last.
Maximum “C” score
Students in the Pharmacist Professional Study Program are not allowed to have quality letter D. To be eligible for the Comprehensive Session, the minimum score for the Pharmacist Professional Study Program in C, does not exceed 20% (twenty percent) of the cumulative study load of Pharmacist Professional Education.
Guidance and Counseling
Guidance and Counseling aim to provide guidance and counseling assistance to Padjadjaran University students who have problems, both academic and non-academic to be able to overcome the problems they face and to develop their abilities and self-understanding to complete their studies.
Guidance and Counseling service procedures are as follows:
- Students can come to the faculty counselor lecturer on their own or at the advice of the guardian lecturer. The guardian lecturer will give a cover letter to the counselor lecturer.
- Student services at the University Counseling Care Unit (CCU) are only permitted based on the consideration of the Faculty Leaders who will provide a cover letter, except in certain circumstances deemed an emergency.
- Services for students who are recommended to transfer study programs, the following procedures apply:
- submit a letter of application from students/parents / guardians to get guidance and counseling services.
- Include the academic transcript of the student concerned.
- Submitting a cover letter for the application for the “Psychological Test” on behalf of the student concerned by the Faculty Leader (Dean / Vice Dean I) / University Leaders (Rector /Vice I) to CCU
- The findings and the results of the “Psychological Test” on behalf of the student concerned are from the University TPBK
To help students learn, the Faculty of Pharmacy assigns a lecturer guardian who will guide students while studying in the Pharmacist Professional Study Program. The number of students supervised by certain guardian lecturers is adjusted to the ability of the Faculty of Pharmacy with the following conditions:
- Basically, each teacher can be a guardian lecturer who guides students for the entire program.
- Guardian lecturers are required to keep in touch with students periodically to monitor the progress of their studies, at least at the beginning, middle and end of the semester; Guardian lecturers are required to have, fill in, and keep a Student Information File (BIM) book, both for academic guidance and personal guidance.
In summary, the duties of guardian lecturers are:
- Helping students prepare a study plan, either a full study program or a semester program.
- Consider the student’s guidance in determining the study load and types of courses to be taken, according to the GPA obtained in the previous semester.
- Monitoring the progress of the student’s studies under his supervision.
At the beginning of the semester, the guardian lecturer holds a meeting with students to discuss the study plan of the entire program being taken. The things discussed are:
- The estimated number of semesters a student will take to complete the entire program.
- Direction of student studies.
The things that need to be considered in determining course taking are:
- A course that is a prerequisite for the next course.
- Courses that are only presented in one semester (odd semester or even semester only) or presented each semester.
- Credits weight for courses, with the understanding that the bigger the Credits weight, the heavier it will be.
- Different forms of subjects (lectures, laboratory labs, seminars, clinical practicums, etc.) with a different number of hours of learning activities.
- Minimum attendance requirement is 100% in laboratory practicum and 80% in lecture (20% absence must be accompanied by a justifiable reason).
- Semester study load, because too much can cause a low GPA which can lower GPA. This will determine the semester study load that can be taken in the following semester.
- Elective courses available in the study program.
After discussing the study plan for the whole program, it is followed by the semester I study plan. Basically, for the first semester, each student is given the same opportunity, namely 18-21 Credits.
- Students fill in SPC with the approval of the guardian lecturer. The guardian lecturer gives considerations and suggestions for taking the semester’s study load based on the end-of-semester GPA as a guide, in addition to improving the overall study plan of the program by signing and stating the agreement with the students;
- The semester study load does not have to be the maximum number of Credits allowed based on the end of semester GPA, especially if the courses to be taken include research activities and thesis writing or clinical and field activities (1 credit = 4-5 hours), because of the number of hours learning activities will be greater than lecture activities (1 credit = 50 minutes face to face and 60 minutes unscheduled structured activities, 60 minutes for independent activities).
- Guardian lecturers must pay attention to the number of quality letters D obtained by students so as not to exceed the applicable provisions at the end of the entire program (not to exceed 20% of the cumulative study load).
- To a certain extent personal difficulty can be accommodated by guardian lecturers, but if they cannot be resolved, it is advisable to be referred to the counselor lecturer at the Faculty of Pharmacy.
- If the guardian lecturer is unable to carry out their duties for a long enough time, the Head of the Faculty of Pharmacy is obliged to appoint a replacement.
Academic Furlough Procedure
Students can temporarily stop their studies with the Dean’s Permission by referring to the following conditions:
- For the Pharmacist Professional Study Program, study suspension is only allowed for one semester
- The mechanism for applying for a study suspension permit
- Students submit a letter of application to the Head of the Study Program, which is known by the Lecturer Guardian / Academic Advisor by affixing a signature.
- Application letters are submitted no later than 2 (two) weeks after lecture activities.
- After considering the academic aspect (GPA and the amount of credit savings), the Head of the Study Program forwards the application to the Dean.
- If you get the Dean’s permission, then during the study suspension period, students are exempt from the semester fee.
- Study suspension is not taken into account within the maximum time limit for a student’s study period.
- Students who have permission to suspend their studies are not entitled to academic services.
- Temporary study suspension without the permission of the Dean will be subject to the following sanctions:
- To re-register must submit a written application to the Rector, through the Dean.
- The study suspension period without the Dean’s permission is calculated within the maximum time limit for the study program.
- Pay tuition fees and practicum fees payable, and for the next semester, payments are charged according to new student rates.
- Stopping studies for two semesters consecutively or separately, for reasons as mentioned in point 3 (2) after the previous semester received the letter K for all semester expenses, it is deemed to temporarily suspend studies with the permission of the Dean for two semesters; thus the student concerned is no longer allowed to temporarily stop his studies.
Graduation and Academic Degrees
- To be eligible for graduation, students of the Pharmacist Professional Study Program must have passed.
- Students are required to submit the internship report that has been published in the journal (for judicial requirements with honors).
- Graduates of the Pharmacist Professional Study Program are given the right to use the Pharmacist academic degree (Apt)
- Graduates must follow the pronunciation of the pharmacist oath held by the PPSP by the National Pharmacy Committee which is an extension of the Minister of Health of the Republic of Indonesia, witnessed by Faculty Leaders, University Leaders, and the Indonesian Pharmacists Association (IAI).